What is a management system?
A management system is the overall framework a company uses to manage its processes, documents, responsibilities and objectives. A well-functioning management system provides a clear overview of how work is carried out – and clearly shows who does what and when.
What should a management system be able to do?
The goal is to create structure and ensure consistent quality across the organisation. When processes, procedures and policies are scattered across different folders, e-mails and local documents, the company loses traceability and oversight.
A digital management system makes it possible to:
- Bring all documents and processes together in one place.
- Ensure version control and history tracking.
- Provide your colleagues with access to the right information.
- Support ongoing improvement work.
When everything is consolidated, it becomes easier to follow up, evaluate and manage tasks, because the structure is clear to everyone.
Management systems and ISO standards: How they are connected
A management system is a central requirement in several ISO standards, such as ISO 9001, ISO 14001 and ISO 45001. These standards require documentation, process management, risk assessments and continuous improvements.
The key is that the management system serves as a practical tool to help you and your colleagues in your daily work, not just a system to meet requirements. When the structure is in place, it becomes much easier to work according to ISO standards and to document that the requirements are actually being followed.
Why choose a digital management system?
A digital platform for your management system helps you and your colleagues to:
- Carry out tasks correctly.
- Receive reminders and notifications about tasks.
- Keep track of approvals, changes and versions.
It creates peace of mind, reduces errors, and gives both colleagues and managers a much better overview of the bigger picture.
– Trine Tiedemann, Group Head of Quality, Scan Global Logistics
How a management system guides you through audits
With a strong management system, you can always document how the organisation works. When the management system is set up properly, the audit process becomes much more manageable. You are better equipped to demonstrate that the organisation works in a structured and systematic way.
Do you want to build your management system in D4InfoNet?
Since the year 2000, we have developed D4InfoNet in close dialogue with quality managers, ensuring the platform supports all aspects of your management system.
With tools for document management, process management, risk assessments and deviation management, you can bring everything together in one place.
A management system in D4InfoNet helps you to drive improvements, minimise risk, and ensure that your organisation remains competitive in the market.
